Corporate Compliance · Annual GIS
Filing of the Annual General Information Sheet
Your GIS prepared from your actual records, reconciled and filed with the SEC on time, every year.
Overview
The SEC's annual snapshot of your corporation
The General Information Sheet records your directors, officers and stockholders, your capital structure, your registered address and your beneficial owners. Every corporation files one each year, within 30 calendar days after its annual stockholders’ meeting. If the meeting is not held, the filing is still due within 30 days of the date your bylaws set for it.
The GIS is also one of the first documents banks, investors and regulators check, so inconsistencies with your stock and transfer book or earlier filings cause problems well beyond the SEC. We prepare the filing from your actual records and reconcile it before it goes in.
What we handle
Annual GIS, handled properly
Accurate, consistent and on time.
Records reconciliation
Stock and transfer book, minutes and prior filings checked for consistency.
Beneficial ownership
Beneficial ownership information prepared to the SEC's requirements.
Preparation and certification
The GIS completed and certified by the corporate secretary.
Filing and confirmation
Submitted through the SEC's online system, with the acknowledgment kept on file.
How it works
How filing works
Four stages each year.
Meeting and records check
Annual meeting outcomes and records reviewed for changes.
Preparation
The GIS drafted and reconciled against your corporate records.
Certification
The corporate secretary certifies the completed sheet.
Filing
The GIS filed with the SEC and the acknowledgment archived.
Estimated timeline
Within 2 weeks after the board meeting
Timelines are estimates and depend on complete documents and government agency processing.
Why file your GIS with ILA
Reconciled first
Filed from records that agree with each other, not guesswork.
Never late
Your meeting date tracked and the filing prepared ahead of it.
Ready for scrutiny
A GIS that holds up when a bank or investor reads it.
Frequently asked questions
GIS questions, answered
When is the annual GIS due?
Within 30 calendar days after the annual stockholders’ meeting. If the meeting is not held, within 30 days of the date the bylaws fix for it.
What happens if we file late or not at all?
Penalties apply, and repeated failures carry heavier consequences. Under the Revised Corporation Code, a corporation that fails to submit reportorial requirements three times within five years can be placed under delinquent status.
How is the GIS different from the Audited Financial Statements?
The GIS covers ownership and governance: who owns, directs and runs the company. The Audited Financial Statements cover its finances. Both are annual, and they fall due on different dates.
Is your GIS filing up to date?
Book a free consultation and we will check your filing status and handle this year’s GIS.
