Corporate Compliance · Corporate Secretarial
Corporate secretarial services
Meetings, resolutions, registers and certificates handled by professionals, so your corporate records are always ready when you need them.
Overview
The record-keeper your corporation depends on
Every Philippine corporation must have a corporate secretary, who must be a Filipino citizen and resident. The role goes well beyond taking minutes: the secretary keeps the stock and transfer book and corporate records, issues notices of meetings, certifies the board resolutions that banks and agencies ask for, and makes the reports the SEC expects after elections and changes in office.
When secretarial work falls behind, the cost shows up elsewhere. A signatory change stalls at the bank without a secretary’s certificate, a share sale cannot be recorded, a due diligence review finds gaps. We keep your records current so the documents you need are ready the day you need them.
What we handle
Secretarial support, start to finish
The corporate housekeeping that keeps your company credible.
Meetings and resolutions
Notices, agendas, minutes and resolutions for board and stockholder meetings.
Stock and transfer book
Share issuances and transfers recorded accurately and kept current.
Secretary's certificates
Certified resolutions for banks, agencies and counterparties, prepared promptly.
SEC reporting
Reports on elections and changes in directors and officers filed on time.
How it works
How the service runs
A clean handover, then records that stay current.
Records review
Existing minutes, registers and filings reviewed and any gaps identified.
Handover and setup
Records organized and the secretarial calendar set for the year.
Ongoing administration
Meetings, resolutions, certificates and registers handled as needs arise.
Annual cycle
The annual stockholders’ meeting, elections and the filings that follow, managed each year.
Timeline
1 year engagement from the signing of the retainer agreement
Why use ILA as your corporate secretary
Always ready
Certificates and records available when the bank or buyer asks, not weeks later.
Audit-proof records
Registers and minutes kept to the standard due diligence expects.
Connected to compliance
Secretarial work and SEC filings handled by one coordinated team.
Frequently asked questions
Secretarial questions, answered
Can a foreigner be the corporate secretary?
No. The corporate secretary must be a Filipino citizen and resident of the Philippines. Where you have no local candidate, we provide a qualified professional to hold the role.
What is a secretary's certificate used for?
It is a certified statement of a board resolution or corporate fact. Banks, government agencies and counterparties ask for one whenever the company opens accounts, changes signatories, signs major contracts or deals with regulators.
Do we have to hold an annual stockholders' meeting?
Yes, on the date set in your bylaws. The Revised Corporation Code allows participation through remote communication subject to the SEC’s rules, which makes the meeting far easier for foreign stockholders.
Need a reliable corporate secretary?
Book a free consultation and we will review your records and take the role off your hands.
